Agenda and Meeting Management System

The county requires a comprehensive agenda and meeting management system to modernize its current processes and align with industry best practices. This initiative seeks to streamline workflows through an assessment of existing identity and access management tools. The agency intends to implement automated solutions for agenda creation, meeting oversight, speaker appearance tracking, and vote management. The scope of work includes providing public access to court agendas and meeting results alongside integrated audio and video streaming capabilities. All data processing, system development, support, and hosting must occur within the United States. While the performance of work is primarily offsite, the county maintains the authority to approve specific online and remote work arrangements on a case-by-case basis. Eligibility is restricted to organizations based in the United States. The agency will award a contract for a one-year period. Bidders must submit digital responses via email or an online portal, and the agency is currently seeking budget proposals rather than providing a fixed price. The agency will host a pre-bid meeting on June 3, 2026. Interested parties must submit all technical and procedural questions by June 5, 2026. Evaluation will focus on the ability to deliver a comprehensive system that meets the specified automation and security requirements.