Utility Invoice Processing Services

The agency is seeking a vendor to provide comprehensive utility invoice processing services for a three-year contract period. The project requires high-quality digital imaging of all paper invoices and strict compliance stamping to meet state prompt payment laws. The selected provider must record receipt dates, perform rigorous data validation for every billing cycle, and proactively resolve all billing exceptions. The scope includes the delivery of validated electronic accounts payable files or consolidated files to the agency for final payment processing. The vendor must also host and maintain a secure, web-based application to serve as a repository for all processed data and digital images. This system must ensure easy retrieval and auditability of all utility records. Eligibility is restricted to onshore organizations based in the United States. The agency expects all work to be performed offsite. Proposals must be submitted digitally via email or through an online portal. The agency is currently looking for budget proposals to define the cost of these services. All questions regarding this procurement must be submitted no later than May 21, 2026. Evaluation will focus on the vendor's ability to manage the full lifecycle of invoice processing and data hosting.