Joint Use Pole Audit Service

The City of Lakeland, Florida, requires a contractor to perform a joint use pole audit service to verify pole counts and collect utility pole information. The agency is seeking to establish accurate data on joint users and requires all collected information to be delivered in an ESRI ArcGIS file format. The selected contractor will determine the pole count and geographic area of each audit batch, after which joint users will have a thirty-day window to dispute the new counts. The scope of work must be performed offsite by an onshore organization based in the United States. Bidders must propose a flat rate fee per pole and outline a schedule of payment milestones, as the agency has not disclosed a set budget and is looking for proposals to define the cost. The agency will host a non-mandatory pre-bid meeting on June 10, 2026, to discuss the project requirements. Bidders must submit all clarifying questions regarding the audit service no later than June 18, 2026. Evaluation will be based on the submitted flat rate pricing, the proposed payment milestones, and the bidder's ability to meet the technical requirements for the ESRI ArcGIS deliverables.