Insurance Archival and Policy Reconstruction Services

The Essex County government authority in New Jersey is seeking a consultant to locate, reconstruct, and analyze historical insurance policies and related documentation. The agency needs to recover lost or incomplete insurance coverage records from prior decades to establish historical coverage. This initiative will resolve the problem of missing documentation required to support the agency's insurance claims and legal strategies. The selected consultant must conduct a systematic search for historical insurance policies, binders, declarations pages, and certificates of insurance through primary and secondary sources. These sources include former insurance carriers, brokers, reinsurers, third-party administrators, municipal and county records, state archives, underwriting files, claims files, and accounting records. The scope of work also requires reconstructing missing or incomplete policies using secondary evidence such as specimen policies, industry-standard forms, broker correspondence, and premium audits. The consultant must assist the agency and its legal counsel in developing evidentiary support for insurance coverage claims, including affidavits, certifications, and expert reports suitable for litigation or negotiations. The provider must remain available to consult with the agency and its attorneys regarding coverage issues, claims strategy, and historical insurance practices. All work will be performed offsite over a contract period of one year. Eligible bidders must be located onshore within the United States. The agency has not disclosed a set budget and is looking for cost proposals from bidders. The source document does not specify the evaluation criteria or key dates for this opportunity.