Treasurer and Collector Services

The Town of Bedford, Massachusetts is seeking a vendor to provide comprehensive Treasurer and Collector services to manage its financial operations. The selected vendor will handle day-to-day operations for the Treasurer and Collector functions during the first year of the contract. During the second and third years, the vendor will provide phase-out transition support services to assist a future permanent Treasurer and Collector. The agency requires the vendor to create and adopt policies and procedures while identifying creative methods to streamline services and achieve operational efficiency. The scope of work covers payroll and human resources administration, including managing employee Criminal Offender Record Information, securing signed sexual harassment policies, and handling onboarding and off-boarding. The vendor must also manage and maintain binders for the Harpers Manual, Human Resources Manual, and Payroll Manual. The project requires updating department turnover sheets to ensure they include correct general ledger account numbers. The vendor will perform regular reconciliations, execute year-end procedures, and manage borrowing documentation. Borrowing folders must be updated to include all contracts and loan amortization schedules. The agency requires the vendor to perform all work offsite at the vendor's own office location. Eligibility is restricted to onshore organizations based in the United States. The agency has not disclosed a set budget and is currently looking for proposals to determine the cost of these services.