Treasurer and Collector Services

The Town of Bedford, Massachusetts is seeking a vendor to provide comprehensive treasurer and collector services. The agency requires day-to-day operational support for Treasurer/Collector functions during the first year of the contract. For the second and third years, the scope shifts to providing phase-out transition support services to assist a future permanent Treasurer/Collector. The selected partner must also create and adopt policies and procedures while identifying creative methods to streamline services and achieve operational efficiency. The scope of work spans five specific areas, beginning with payroll and human resources administration. This area covers employee onboarding and off-boarding, Criminal Offender Record Information checks, and securing signed sexual harassment policies. The vendor must also manage and maintain binders for the Harpers Manual, the Human Resources Manual, and the Payroll Manual. For financial operations, the agency requires the vendor to update turnover sheets to include departments and correct general ledger account numbers. The selected vendor must perform regular reconciliations and execute year-end procedures. Finally, the agency requires borrowing administration, which involves updating folders to include contracts and loan amortization schedules. Only onshore organizations based in the United States are eligible to bid on this opportunity. The selected vendor must perform all work offsite at the vendor's own office location. The agency is currently looking for proposals to determine the budget and has not disclosed specific evaluation criteria or key dates in the initial solicitation.