Third-Party Administration Services of Family Medical Leave Act

Dallas County requires a qualified vendor to provide comprehensive third-party administration services for the Family and Medical Leave Act, non-FMLA leaves, administrative leave, and fitness for duty administration. The county is seeking to solve the administrative burden of managing complex leave programs while ensuring full compliance and tracking capabilities. The selected contractor will handle intake, claim administration, eligibility, intermittent leave, recertifications, return-to-work coordination, and account management. The scope of work also requires the capability to administer workability evaluations, independent medical evaluations, and releases to return to work. The contractor must provide Dallas County Human Resources staff with direct access to data for tracking purposes and must possess the ability to track FMLA leave concurrently with disability claims. All performance of the work will take place offsite. Eligible bidders must be regular organizations based in the United States and must possess and maintain a valid Third-Party Administrator license. Bidders must also demonstrate at least five continuous years of experience implementing and administering these specific leave and disability services. The county is looking for proposals to establish a contract period that will run for five years. The county will host a pre-bid meeting on June 23, 2026, to discuss the opportunity. Bidders must submit all questions regarding the solicitation no later than June 30, 2026. The county has not disclosed a specific budget and is currently looking for proposals to determine the cost of these services.