Documentary and Event Video Production Services

The agency is seeking a vendor to provide comprehensive documentary and event video production services. The project addresses the agency's need to capture and document multi-day events through professional filming, interviews, and high-quality B-roll footage. The selected vendor will manage the entire lifecycle of the video production, from initial planning to final post-production media organization. The scope of work spans pre-production, production, and post-production phases. Pre-production requires the vendor to conduct coordination meetings with agency representatives, develop a production schedule and filming plan, and identify key interview subjects and event activities. During the event, the vendor must film keynote presentations, workshops, sessions, and community engagement activities, while also conducting interviews with speakers, organizers, participants, sponsors, and stakeholders. Post-production tasks include organizing and backing up all recorded media, performing basic editing and color correction upon request, and executing audio enhancement and synchronization. Bidders must be onshore United States organizations to be eligible for this opportunity. The agency allows the performance of the post-production work to be conducted offsite. Bidders must submit their proposals digitally either via email or through the designated online portal. The agency is currently looking for proposals to establish the budget and cost structure for these services. All clarifying questions regarding this opportunity must be submitted no later than June 17, 2026.