Pre-Employment Physical Screening and Administrative Services

The City of Fremont, California is seeking a vendor to provide comprehensive pre-employment physical screening examinations and related administrative services. The agency needs to evaluate the suitability of prospective employees for city employment while maintaining secure, compliant practices for medical records and candidate information. Contractor personnel with access to city systems must undergo background checks. The scope of work requires the selected vendor to perform physical examinations and deliver written evaluation reports and forms within seven business days, unless the city grants an extension. The vendor must request more in-depth physical examinations for specific titles, such as entrance-level police officers and firefighters. The agency requires the capacity to complete a maximum of twenty of these specialized police and firefighter examinations on an as-needed basis within a fourteen-day period, in addition to regular examinations. Medical clearance or disqualification determinations must be provided within seven business days after completing all examination components and receiving supporting documentation. The vendor must notify the designated city representative immediately when delays are anticipated. The project covers a contract period of five years, and the work will be performed offsite. Eligible bidders must be onshore organizations based in the United States. The agency is looking for proposals to determine the budget for these services. Bidders must submit all questions no later than June 26, 2026, and responses may be submitted digitally via email or online.