Athletic Travel Agency Services

The government authority located in Madison, Wisconsin is seeking a vendor to provide comprehensive athletic travel agency services for its athletic departments. The agency needs to support high-performing intercollegiate athletic teams, staff traveling on business, and coaches recruiting internationally. To resolve travel inefficiencies, the agency requires the selected vendor to secure the lowest possible fares, obtain waivers for common stay-over requirements, negotiate waivers for destination change penalties, and reissue tickets when fares decrease. The scope of work covers arranging air transportation, lodging, rental cars, and charter buses for athletic travel. The agency requires the vendor to deliver tickets to recruits and manage credits for returned and unused tickets. Bidders must explain their strategy for negotiating with commercial air carriers to obtain credits for unused tickets and earn travel vouchers for future bookings. Eligibility is restricted to onshore organizations based in the United States. The agency allows the performance of the work to occur either onsite or offsite. The contract period will span three years, and the agency is currently looking for proposals to determine the budget.