Captioning Services

The city government in Columbia, MO requires a USA-based contractor to provide offsite real-time closed captioning services for live broadcasts of regularly scheduled public meetings, occasional press conferences, and similar events. The contractor must receive audio over the telephone, pay any associated long-distance telephone charges, and transmit captioning data via Internet Protocol. The contractor must deliver continuous, uninterrupted captioning from the official start through conclusion, ensuring minimal latency and reasonable synchronization with spoken content. To improve accuracy, the contractor must review city-provided agendas, speaker lists, and presentation materials prior to meetings. Within one business day after each event, the contractor must electronically deliver transcripts in Microsoft Word (.docx) or searchable PDF format. The buyer seeks proposals to establish the budget. The source text does not detail evaluation criteria or key dates.