HVAC Maintenance and Inspection at Olmsted Lock and Dam
- Client
- Department of Defense · U.S. Army Corps of Engineers
- RFP Number
- —
- Posted
- —
- Category
- US Federal
- Budget
- —
- NAICS
- 238220
- Set-aside
- Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (Hub Zone), Service-Disabled Veteran-Owned Small Business (SDVOSB), or Women Owned Small Business (WOSB). All are highly encouraged to respond.This annoucem
- Contact
- Kelly Duggins
- [email protected]
Description
AI GeneratedThe U.S. Army Corps of Engineers Louisville District seeks interested and qualified businesses to perform comprehensive HVAC services, maintenance, diagnostics, and emergency rapid repairs at Olmsted Lock and Dam. The agency critical requirements mandate that contractors provide a same-day emergency response with on-site arrival within four hours of notification, and technicians must hold specialized skills to interface directly with units' computer systems. Small business concerns, including Section 8(a), HUBZone, Service-Disabled Veteran-Owned Small Businesses, and Women-Owned Small Businesses, are eligible and encouraged to respond. Interested firms must submit responses using only the authorized Market Survey Form link by 09 October 2026 at 5:00 PM ET. The agency plans an estimated five-year period of performance structured as a Blanket Purchase Agreement. For individual call orders under the agreement, the buyer will evaluate quotes provided by agreement holders and award based on the low bid. Prospective contractors must maintain active registration in the System for Award Management database prior to award.
Key solicitation details
AI-extracted from Sources Sought_W912QR26HVMS.pdf. Confirm against the original documents before bidding.
The U.S. Army Corps of Engineers is conducting market research to identify qualified businesses for comprehensive HVAC maintenance, diagnostics, and emergency repair services at Olmsted Lock and Dam. The agency intends to establish a Blanket Purchase Agreement for twenty-one high-capacity HVAC systems. All interested firms, including small businesses, are encouraged to respond to this Sources Sought notice.
- Issued by
- U.S. Army Corps of Engineers, Louisville District
- Responses due
- 09 October 2026 at 5:00 PM ET
- How to submit
- Electronic survey form
- Submission details
- Submitted via survey link https://forms.osi.apps.mil/r/LCWyx6ju1d or QR code, limited to the space provided within the form
- Contract term
- Anticipated 5-year period of performance with typical call periods of performance of 365 days each contract year
- Place of performance
- Olmsted L&D, 634 New Dam Road, Olmsted, IL 62970
How proposals are evaluated
| Low Bid for each respective call |
Scope of work
- LG Electronics Dedicated Outdoor Air Systems (DOAS) maintenance and repairs
- iAIRE, LLC ultraDRY split/rooftop systems maintenance and repairs
- Modine Manufacturing Company hydronic unit heaters maintenance and repairs
- INDEECO electric wall heaters maintenance and repairs
- Comprehensive HVAC maintenance, diagnostics, and emergency repair services
- Same-day emergency response with on-site arrival within four hours of notification
- Direct computer interface to read, diagnose, and clear fault codes and push firmware updates
- Troubleshooting and tuning Rawal APR capacity controls and Lenze SMVector Variable Frequency Drives
Minimum qualifications
- SAM database registration
- Unique Entity Identifier (UEI)
- Specialized microprocessor and control expertise for Lynxspring JENEsys Controller (PC3000e platform)
- Proprietary hardware/software to interface directly with LG DOAS unit computer systems
- Documented experience troubleshooting and tuning Rawal APR capacity controls and Lenze SMVector VFDs
- Capability to provide on-site arrival within four hours of emergency notification
- Technicians certified to utilize proprietary diagnostic software and physical interface hardware
- Ability to perform at least 50% of the cost of the contract with own employees under FAR 52.219-14
Documents to include with the bid
- Identification and verification of small business status
- Unique Entity Identifier (UEI)
- Description of experience on up to three similar projects
- Narrative detailing scope, size, contract amounts, self-performed percentage, and completion dates
Official SAM.gov notice
- Solicitation number
- W912QR26HVMS
- Agency
- Department of Defense
- Buying office
- Dept of the Army › W072 Endist Louisville
- Notice type
- Sources Sought
- Responses due
- Oct 9, 2026, 5:00 PM ET
- Posted on SAM.gov
- Sep 17, 2026
- NAICS
- 238220 · Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- IL, 62970
- Contracting contact
- Kelly Duggins
[email protected]
5023156594 - Additional contact
- Andrew Fleming
[email protected]
5023157036
Read the official notice description
This is a Sources Sought Notice for Market Research purposes ONLY. This is not a solicitation for proposals/bids and no contract will be awarded from this notice. The U.S. Army Corps of Engineers (USACE), Louisville District, is conducting Market Research to identify qualified and interested businesses capable of performing the project described below. No reimbursement will be made for any costs associated with providing information or industry response to this notice or any follow-up information requests. Not responding to this notice does not preclude participation in any future procurement. If a solicitation is released, it will be synopsized in the System for Award Management (SAM). It is the responsibility of potential offerors to monitor SAM for additional information pertaining to this requirement. The acquisition strategy will be determined based on responses received from this notice and/or other market research methods. The planned acquisition strategy will be posted in SAM upon completion of market research analysis. The purpose of this notice is to gain knowledge of interest, capabilities and qualifications of industry, to include the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (Hub Zone), Service-Disabled Veteran-Owned Small Business (SDVOSB), or Women Owned Small Business (WOSB). All are highly encouraged to respond. This annoucement provides the detailed information necessary for your firm to prepare its response. Project Title: HVAC Services at Olmsted Lock and Dam Project Location: Olmsted Lock and Dam, 634 New Dam Road, Olmsted, IL 62970 NAICS Code: 238220 (Plumbing, Heating and Air Conditioning Contractors) Size Standard: $19M Estimated Period of Performance: 5 years Estimated Contract Type: Blanket Purchase Agreement (BPA). Project Summary: USACE, Louisville District, is seeking businesses that are interested in and capable of performing HVAC Services at Olmsted Lock and Dam. Deadline: All responses must be submitted via the instructions outlined in the Sources Sought, no later than 09 Octobor 2026 at 5:00 PM ET.
Source: SAM.gov contract opportunities data (U.S. federal public data).
Incumbent
Likely prior awards for this requirement
Likely matchAwarded by the same buying office (W912QR) with descriptions matching "olmsted", performed in IL. The notice does not name its current contract, so confirm before relying on it.
| Vendor and award | Value | Ends |
|---|---|---|
| BRANNON CONTRACTING & MAINTENANCE SERVICES, LLCW912QR26FA140 · THE PRIMARY SCOPE OF WORK OF THE PROJECT IS THE REMOVAL/REPLACEMENT OF DAMAGED ASPHALT SEC | $441.7K | Nov 17, 2026 |
| S365 INCW912QR25PA040 · OLMSTED LOCKS AND DAM PEST CONTROL SERVICES. | $6,825 | Sep 14, 2026 |
| WOOLPERT, INC.W912QR26PA033 · CONFIGURE AND INSTALL OLMSTED MAINTENANCE CRANE BARGE GPS SYSTEM AT OLMSTED LOCKS AND DAM | $269.9K | Aug 23, 2026 |
| THE MURPHY ELEVATOR COW912QR26FA181 · MAINTENANCE AND INSPECTION OF THE THREE (3) ELEVATORS AT OLMSTED LOCATED IN THE CONTROL TO | $25,910 | Jul 31, 2026 |
| THE MURPHY ELEVATOR COW912QR26FA166 · MAINTENANCE AND INSPECTION OF THE THREE (3) ELEVATORS AT OLMSTED LOCATED IN THE CONTROL TO | $14,948 | Jul 31, 2026 |
Market context
Awards in the same category (Plumbing, Heating, and Air-Conditioning Contractors). This is not this requirement's award history.
Recent similar awards: Department of Defense, NAICS 238220, performed in IL
| Vendor and award | Value | Ends |
|---|---|---|
| MISSION SUPPORT SERVICES, LLCN4008520F6320 · B1 GENERATOR REPLACEMENT, NAVAL STATION GREAT LAKES, IL | $2.3M | Mar 19, 2027 |
| DAWSON MCG, INC.N4008526F0407 · FY26 - GREAT LAKES FIRE PROTECTION MAINTENANCE, CERTIFICATION AND REPAIRS ONBOARD NAVAL ST | $1.2M | Feb 1, 2027 |
| RYAN & ASSOCIATES, INC.W519TC25CA004 · THIS REQUIREMENT IS TO PROVIDE NON-PERSONAL SERVICES FOR HEATING, VENTILATING, AIR CONDITI | $10.4M | Jan 13, 2027 |
| DAWSON MCG, INC.N4008526F0476 · FY26 GREAT LAKES FIRE PROTECTION EMERGENCY FUNDING FOR SERVICES | $85,415 | Sep 30, 2026 |
| GPM INCW912P925FA047 · SEE PERFORMANCE WORK STATEMENT FOR FULL DESCRIPTION | $319.1K | Sep 30, 2026 |
Top vendors in this category: Department of Defense, NAICS 238220, since Oct 1, 2023
3,896 contract awards in this NAICS over the period.
- 1. NORTH STATE MECHANICAL INC$60.2M
- 2. AKTARIUS LLC$45.6M
- 3. MECHWORKS MECHANICAL CONTRACTORS, INC$36.7M
- 4. CAPITAL BRAND GROUP LLC$35.3M
- 5. MIK CONSTRUCTION INC$30.2M
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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