Enterprise Resource Planning (ERP) Solution
- Client
- Alberta
- RFP Number
- SW-120769
- Posted
- 10/15/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedChinook's Edge School Division requires a cloud-hosted, integrated Software-as-a-Service Enterprise Resource Planning (ERP) solution for finance, human resources, payroll, and attendance. The scope of work encompasses project management, solution design, configuration, integrations, data conversion, testing, training, change management, offsite performance, and go-live support. Eligibility is restricted to Canadian onshore organizations. Proponents must submit three files: a written proposal, a completed Appendix A requirements matrix, and a Cost Proposal in Canadian dollars covering a five-year total cost. Questions are due by October 27, 2026, at 2:00 p.m. Mountain Time, and final submissions must be received by November 10, 2026, at 10:00 a.m. Mountain Time. The contract term spans five years. Proposals are evaluated out of 100 points based on functional fit (25 points), price (20 points), demonstrations (15 points), implementation approach (12 points), hosting and security (10 points), experience and team (8 points), and support and service levels (10 points). Step one enforces pass/fail mandatory checks, step two requires a minimum score of 39 out of 65 points on written criteria, and the price score awards maximum points to the lowest total five-year cost.
Key solicitation details
AI-extracted from AB-2026-06847-CESD_ERP_Solution_RFP_2026_4.docx.pdf. Confirm against the original documents before bidding.
Chinook's Edge School Division invites proposals for a cloud-hosted Software-as-a-Service Enterprise Resource Planning (ERP) solution for finance, human resources, payroll, and absence management. The procurement includes implementation, data conversion, training, and support for an initial five-year term. Bidding is open to proponents capable of meeting the mandatory SaaS, data residency, and Canadian operational requirements.
- Issued by
- The Chinook's Edge School Division
- RFP issued on Alberta Purchasing Connection
- Tuesday, October 13, 2026
- Issue date
- Tuesday, October 14, 2026
- Deadline for questions
- Tuesday, October 27, 2026, 2:00 p.m. MT
- Closing date and time
- Tuesday, November 10, 2026, 10:00 a.m. MT
- Evaluation of written Proposals
- Nov 2026
- Demonstrations by shortlisted Proponents
- Nov-Dec 2026
- Reference checks, negotiation and best and final offers
- Nov-Dec 2026
- Board approval and contract execution
- Jan 2027
- Target go-live Financial management
- September 1, 2027
- Target go-live HR, payroll, absence management and self-service
- January 1, 2028
- How to submit
- Submission details
- Email three separate files to Jason Drent, Associate Superintendent Corporate Services. Include Proposal (PDF), completed Appendix A (Excel), and Cost Proposal (PDF/Excel). Max 20 MB per email.
- Contract term
- Initial term of five (5) years with options to extend for up to two (2) further five-year terms, for a possible total of 15 years.
- Place of performance
- Performance of work will be offsite, with key personnel on-site presence required in Innisfail, Alberta for key workshops, training, and go-live.
- Insurance and bonding
- Commercial General Liability: $5,000,000 per occurrence and aggregate; Auto Liability: $2,000,000 per occurrence; Employer's Liability: $5,000,000 per employee; Cyber/Privacy/Network Security Liability: $5,000,000 per claim and aggregate; Professional Liability: $2,000,000 per claim; Property All Risks: Replacement cost.
How proposals are evaluated
| Functional fit | 25 points |
| Technical, security and privacy | 10 points |
| Implementation | 15 points |
| Experience, team and references | 8 points |
| Support and partnership | 4 points |
| Innovation | 3 points |
| Demonstrations and interviews | 15 points |
| Price | 20 points |
Scope of work
- Integrated SaaS ERP solution for finance, HR, payroll, and attendance
- Project management, solution design, configuration, and integrations
- Data conversion and historical data archiving
- Testing, training, change management, and go-live support
- Hosting, security, maintenance, and ongoing support services
- Financial management including GL, AP, AR, purchasing, project costing, work orders, fixed assets, and banking
- Human resources management, employee/manager self-service, and absence management
- Canadian payroll processing including statutory deductions, pension, and benefit integrations
Minimum qualifications
- Authorized to carry on business of this nature in Alberta
- Solution delivered as SaaS, hosted and managed by Proponent or named hosting provider
- All Division data, backups, and disaster recovery stored in Canada
- Canadian payroll support (statutory deductions, T4, T4A, ROE, ATRF, LAPP, ASEBP)
- Support delivered by personnel fluent in English
- At least 5 references from US or Canadian public sector/school jurisdictions using proposed solution, 1 live within last 3 years
- Proof of WCB-Alberta coverage for personnel working on Division sites
- Current criminal record and child intervention record checks for staff on site or accessing data
Documents to include with the bid
- Proposal (Parts A to I, maximum 60 pages excluding resumes and certifications)
- Signed Proponent Declaration and Signature Form (Appendix B)
- Reference Form listing at least five references (Appendix C)
- Completed Requirements Response Matrix (Appendix A Excel file)
- Cost Proposal (separate PDF or Excel file)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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