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Micro-Mentorship Solution

OntarioOntario, CanadaDue Tuesday, November 10, 2026
Client
Ontario
RFP Number
SW-120820
Posted
10/16/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The University requires a secure, vendor-hosted, cloud-based micro-mentorship solution to support alumni engagement, mentorship programs, and relationship building while minimizing administrative effort. The platform must provide a scalable, browser-based environment for multiple concurrent programs and cohorts without requiring a mobile application, featuring flexible matching via configurable AI or weighted algorithms, automated workflows, reporting, and secure integration with University systems. Only onshore Canadian organizations are eligible to submit proposals for this offsite contract. Vendors must deliver an implementation approach that includes regular status reporting, risk management, change control, and decision tracking. Vendors can submit responses digitally via email or online, and the University seeks budget proposals for a three-year contract period. Applicants must submit all questions no later than November 2, 2026.

Key solicitation details

AI-extracted from 2-RFP-2026096 - Micro-Mentorship Solution final (PDF Version).pdf. Confirm against the original documents before bidding.

The University of Guelph is issuing a Request for Proposals for a secure, vendor-hosted, cloud-based Micro-Mentorship Solution. The software must support multiple University mentorship programs and relationship-building use cases from a configurable environment without requiring a mobile application. Proponents must be single legal entities capable of performing the deliverables.

Issued by
University of Guelph
RFP Issued
October 15, 2026
Deadline for Questions
November 2, 2026 at 2:00 PM local time
Deadline for Issuing Addenda
November 4, 2026
Submission Deadline
November 10, 2026 at 2:00 PM local time
How to submit
Electronic via the Bonfire portal
Submission details
Submitted electronically through the University's online Bonfire portal at https://uoguelph.bonfirehub.ca/portal/?tab=openOpportunities
Contract term
Three years
Place of performance
Offsite
Insurance and bonding
Commercial general liability ($5,000,000 per occurrence), Professional liability ($2,000,000), Cyber liability ($2,000,000 per occurrence), Errors and Omissions Liability ($1,000,000).
Funding
Canadian Free Trade Agreement (CFTA)

How proposals are evaluated

Proposed Software5 points
Experience and Qualifications15 points
Project Plan and Implementation20 points
Training, Change Enablement and Documentation15 points
Ongoing Support and Services10 points
Exit and Transition Services5 points
Functional and Technical Requirements
User Experience and Accessibility
Pricing Proposal40 points
Interview and Demonstration (optional)60 points

Scope of work

  • Secure, vendor-hosted, cloud-based micromentorship platform
  • Configurable matching tools utilizing rules-based or weighted algorithms
  • Support for traditional mentorships and question-based micromentorship
  • Configurable workflows, communications, reporting, and analytics
  • Secure exchange of relevant data with University systems
  • Regular written status reporting, issue and risk management, and change control
  • Role-based instructor-led training and comprehensive administrator documentation
  • Exit and transition services including secure data return

Minimum qualifications

  • Must be a single legal entity
  • Experience implementing and supporting cloud-based software solutions in higher education institutions
  • Experience demonstrating multi-program configuration, privacy, and ongoing client support

Documents to include with the bid

  • Submission Form (Appendix C)
  • Pricing Proposal (Appendix D)
  • Functional and Technical Requirements Questionnaire (Appendix E)
  • Technology & Information Security Risk Questionnaire (Appendix F)
  • Supplier Representation Form (Appendix G)

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Document check

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4 available filesDocuments checked

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