Cost Allocation Plan Services
- Client
- Larimer, Colorado
- RFP Number
- EXTRA-78026
- Posted
- 10/16/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedLarimer County in Colorado requires a vendor to provide cost allocation plan services offsite from the vendor's USA-based office premises. The selected vendor must help the County develop allocation bases and cost distribution methods, interview staff to understand processes, identify allowable costs for department tracking, and deliver a model capable of continuous year-to-year updates as costs and organizational structures change. Only onshore, USA-based organizations are eligible to apply for this opportunity. Interested applicants must submit all questions regarding the solicitation no later than October 27, 2026. The County is currently looking for proposals to establish the budget for these services.
Key solicitation details
AI-extracted from Procurement File Q26-08 Cost Allocation Plan.pdf. Confirm against the original documents before bidding.
Larimer County is requesting quotations from qualified firms to develop a Cost Allocation Plan (CAP) compliant with Super Circular 2 C.F.R. 200, Appendix V and 45 C.F.R. 95, Subpart E. The CAP will be used by the County to claim indirect costs against grants and contracts. Vendors must meet minimum qualifications, including five years of relevant experience.
- Issued by
- Larimer County
- Question Deadline
- October 27, 2026 @ 10:00 a.m. (MT)
- Proposals due
- November 5, 2026 @ 10:00 a.m. (MT)
- How to submit
- Electronic via the Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal
- Submission details
- Quotations must be submitted via BidNet portal up to the deadline. Addresses all required submittals in specified order.
- Contract term
- One (1) year from execution date, with sole option to extend for up to four (4) additional one-year terms
- Place of performance
- Offsite / Vendor office premises
- Insurance and bonding
- Workers Compensation (Statutory); Employer Liability ($100k/$500k/$100k); Commercial General Liability ($1M occurrence/$2M aggregate); Automobile Liability ($1M combined single limit); Professional Liability/Errors & Omissions ($1M). Certificate of Insurance naming Larimer County as Additional Insured required within 10 days of Notice of Award.
- Funding
- 2 C.F.R. 200, Appendix V and 45 C.F.R. 95, Subpart E
How proposals are evaluated
| Most responsive, responsible, reasonable quotation meeting all specifications, best fit and most advantageous | |
| Qualifications criteria | pass/fail |
Scope of work
- Develop and prepare a detailed Cost Allocation Plan compliant with 2 CFR 200 Appendix V and 45 CFR 95 Subpart E
- Allocate Central Service departments including Budget, HR, Finance, Facilities/Building Depreciation, IT, and County Attorney
- Assist the County in developing allocation bases and cost distribution methods
- Meet with County staff to conduct interviews to understand processes and identify allowable costs
- Provide electronic copies (Excel and WCAG 2.1 Level AA compliant PDF) and two bound copies of final CAP
- Deliver the final CAP by June 30th
- Defend the County for three years from delivery if audited or challenged by Federal or State representatives
Minimum qualifications
- At least three references from clients within the previous five years, preferably similar size/scope and Colorado counties
- Minimum of five years of experience preparing CAPs compliant with 2 C.F.R. 200 Appendix V and 45 C.F.R. 95 Subpart E
- Qualified staff available to perform the Scope of Services
- Not federally debarred or listed on SAM/EPLS
Documents to include with the bid
- Completed Quote Form Q26-08 including pricing information
- Explicit description/explanation of meeting each qualification
- Attachment B - References
- Three reference project descriptions from past five years demonstrating CAP expertise
- Narrative describing firm workload fit, concurrent obligations, and qualified staff availability and experience
- Description of approach to developing the plan, schedule, and required County assistance
- General company information
- Copies of pertinent licenses, certificates, or awards
- Exceptions or requested additions to Attachment A - Professional Services Agreement
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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