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RFI for Asset Management Software

TennesseeTennessee, USADue Friday, November 6, 2026
Client
Tennessee
RFP Number
SW-120875
Posted
10/17/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
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Contact
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Description

AI Generated

The buyer seeks information regarding a right-sized, Software-as-a-Service (SaaS)-first information technology asset management platform to act as an authoritative record for university core IT asset and software-entitlement data. The required scope encompasses hardware asset management, software asset management, SaaS visibility, contract and financial linkages, multi-source data normalization, and system capabilities for future federated adoption across university campuses. Only onshore United States organizations are eligible to submit responses for this offsite work. Vendors must submit their responses digitally using email or an online method, and the buyer is actively seeking budget proposals within the submissions.

Key solicitation details

AI-extracted from Asset-Management-RFI.docx. Confirm against the original documents before bidding.

The University of Tennessee Knoxville is issuing this Request for Information (RFI) to gather market information regarding a SaaS-first IT asset management (ITAM) platform. The platform would serve as an authoritative record for university-defined core IT asset and software-entitlement data.

Issued by
The University of Tennessee, Office of Procurement Services
Publication Date
Friday, October 16, 2026
Proposals due
Friday, November 6, 2026, at 2:00pm ET
How to submit
Electronic via the agency portal, Email or Online
Submission details
Responses must be submitted electronically in the University's electronic software purchasing system or digitally via Email/Online in PDF or accessible electronic format, maximum 25 pages excluding appendices.
Estimated value
Preliminary UTK first-year planning range of $250,000 to $700,000, with estimated recurring annual costs of $125,000 to $400,000
Place of performance
Performance of the work will be Offsite

Scope of work

  • Hardware asset management (HAM)
  • Software asset management (SAM)
  • SaaS and subscription visibility
  • Contract, procurement, renewal, purchase-evidence, and financial-accountability linkages
  • Multi-source data ingestion, normalization, provenance, reconciliation, exception management, and data-quality controls
  • Potential UTK pilot centered on high-confidence UTK-managed endpoints and software/SaaS records
  • Future System-capable, voluntary federated adoption by University campuses and institutes
  • Optional coexistence or API-based exchange with enterprise tools

Minimum qualifications

  • Onshore (USA Organization Only)
  • Authorized dealer of any goods or services sold to the University
  • Not presently debarred, suspended, or proposed to be debarred by any federal agency or department

Documents to include with the bid

  • RFI response document in PDF or accessible electronic format
  • Manufacturer authorization letter (if requested)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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