Inspection, Maintenance, Repair, and Calibration Services for Hach Water Quality Instruments

The Department of Veteran Affairs, Networking Contracting Office (NCO1) located at 163 Veterans Drive, White River Junction, VT intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Hach Company for the following requirement: Statement of Work Water Quality Monitoring VA Medical Center | White River Junction | Vermont Scope of Work Inspection, Maintenance, and Repair of ten Hach Instruments. The VA Medical Center at White River Junction, VT has 10 Water Quality monitoring instruments within our facility. They re located in Buildings 50 (water tower), 66, 31, 88, 67, 7, and 9. Each instrument shall receive inspection, maintenance, repairs as needed, and calibration. The WRJ VA also owns a colorimeter that will require annual calibration. This order will renew our annual service contract (two visits per 12 months, plus 24/7 emergency service) for the ten Hach water quality instruments we have. The previous contract number was 36C24126P0042. These instruments generate data which we report each month to the State of Vermont Drinking Water Protection Division. The instruments require routine service and maintenance in addition to monthly reagent refills. Per VA Legionella Directive they require annual calibration. These instruments are fundamental to the monitoring and supply of safe drinking water to our medical facility. The data from these instruments is also used to make daily reports to the State of Vermont, Drinking Water Protection Division regarding the status of our water supply and treatment. OTHER CONSIDERATIONS FOR PROPOSAL This work takes place in a functioning hospital, surrounded by staff and patients. Materials and equipment will be brought in and construction materials/debris shall be properly contained to comply with regulations and standard Infection Control practices. All workers are required to sign in and out at Building 37 every workday. Those without a permanent badge will log and wear a temporary badge, returned each day. Perform work in compliance all applicable state, federal regulations and VA Specifications including but not limited to: 01 00 00 - General Requirements VA Specifications: http://www.cfm.va.gov/til Specification 02 82 13 VHA Directive 2008-001 VA Handbook 0730/2 http://www.cfm.va.gov/TIL/cpro/cpTop14.pdf Additionally, the following must be submitted and approved by the VA before the contractor begins work on site: Work plan that was submitted to State and copy of application and permit Activity Hazard Analysis (AHA). A blank AHA form is available at http://www.swf.usace.army.mil/pubdata/safety/PDF/blank_AHA_Form.pdf. Infection Control Plan Schedule Material Safety Data Sheets (MSDS) for any hazardous materials to be brought on site. Shop Drawings Construction Submittals The provisions of all applicable NFPA, OSHA, EPA, and VA codes, Federal, State, and local regulations shall be followed throughout the course of this project. Applicable VA publications and design manuals are available to the successful bidder at www.va.gov/facmgt. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Hach Company will be awarded this procurement because these services and products are proprietary to Hach Company. The devices installed to monitor our water quality are manufactured by Hach and the company does not recognize or authorize any other service organization to perform repair or recalibration on these devices. . The NAICS code for this requirement is 811310 with small business size standard of $12.5 Million. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirements listed above must clearly identify their capability to do so in writing by Friday, October 23, 2027, at 12:00 PM EST time. Responses should be sent to Kenya Mitchell at [email protected]. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.