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Drone Show Services

Town of SahuaritaArizona, USADue Wednesday, November 4, 2026
Client
Town of Sahuarita
Solicitation No.
270025
Posted
10/22/2026
Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Town of Sahuarita seeks proposals for turnkey drone show services covering three annual events—Winterfest, Fiesta, and Stars and Stripes—over a three-year contract term ending December 31, 2029. The buyer requires complete show planning, flight operations, site safety inspections, custom event-themed animations, pyrotechnics for specified events, social media teaser videos, and post-show recap videos. The contractor must supply a minimum fleet of 200 drones to deliver 12- to 15-minute performances. Eligibility is limited to USA organizations. Applicants must submit qualifications, project experience, method of approach, technical and operational requirements, FAA compliance details, and proof of required insurance coverage. Required coverages include $5,000,000 in General Aviation Liability, $5,000,000 in General Liability, $2,000,000 in Automobile Liability, and $1,000,000 in Workers Compensation. Vendors must submit questions by October 28, 2026, at 1:00 PM MST. Proposals and the Drone Show Fees bid table must be submitted digitally via email or online between October 21, 2026, at 3:00 PM MST and November 4, 2026, at 11:00 AM MST.

Key solicitation details

AI-extracted from Document-1792660914222.pdf. Confirm against the original documents before bidding.

The Town of Sahuarita is seeking proposals for drone show services covering three annual events over a three-year period. The awarded vendor will deliver turnkey drone show productions including creative development, flight operations, event coordination, and video content. Qualified providers demonstrating technical capabilities, FAA compliance, and relevant experience are eligible to apply.

Issued by
Town of Sahuarita
Open Date
Oct 21st 2026, 3:00PM MST
Questions Due Date
Oct 28th 2026, 1:00PM MST
Close Date
Nov 4th 2026, 11:00AM MST
How to submit
Digital via Email or Online
Submission details
Upload required PDF Offer Response including Cost Form and requested section details.
Contract term
Three years commencing upon award through December 31, 2029, with option to extend annually up to an additional 1 year or until reaching $100,000.00.
Estimated value
Up to $100,000.00
Place of performance
Sahuarita Town Hall Complex and Anamax Park in Sahuarita, Arizona
Insurance and bonding
General Aviation Liability: $5,000,000; General Liability: $5,000,000; Workers Compensation Insurance: $1,000,000; Automobile Insurance: $2,000,000

Scope of work

  • Provide a minimum fleet of 200 drones for each event
  • Produce a 12- to 15-minute drone show for each event
  • Develop event-appropriate creative content and custom animations
  • Provide show planning, production, coordination, and flight operations
  • Provide one teaser video for social media at least two weeks before each event
  • Provide a recap video of each completed show
  • Winterfest holiday-themed show with minimum three custom animations
  • Stars and Stripes show incorporating pyrotechnics, three custom animations, and three pyro animations

Minimum qualifications

  • Applicable FAA authorizations, pilot certifications, and regulatory compliance including Part 107 requirements and waivers
  • Experience providing comparable drone light shows, preferably for municipalities, public agencies, or community events
  • At least three references for similar events

Documents to include with the bid

  • Company Qualifications and Experience
  • Proposed Drone Show and Creative Capabilities
  • Technical and Operational Requirements
  • Safety, Regulatory Compliance, and Insurance Documentation
  • Event Coordination and Contingency Planning
  • Cost Form & Additional Fees
  • Offer Response PDF
  • Certificates of Insurance

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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