Catering, Entertainment, Field Trips, Fundraising, Food, Restaurants, and Rentals Service

The McAllen Independent School District in McAllen, Texas is seeking vendors to provide catering, entertainment, field trips, fundraising, food, restaurants, and rental services. The agency is attempting to secure reliable, high-quality event and food services while establishing pre-negotiated discounts for these various categories. This procurement aims to streamline purchasing for school and administrative events by establishing a roster of qualified, vetted providers. The scope of work covers seven distinct categories, including catering, entertainment, field trips, fundraising, non-restaurant food, restaurants, and equipment rentals such as inflatables and rides. Bidders must offer a discount from their standard menu or service pricing and must not offer or provide alcoholic beverages under any circumstances. For food services, the agency requires freshly prepared menu products that are uniform in size, uniformly sliced, and free of foreign objects. For rental services, the contracted providers must handle all delivery, setup, clean-up, and tear-down activities using trained and experienced staff. Eligibility is restricted to onshore vendors located within the United States. The agency allows the performance of work to occur either onsite in McAllen or offsite, depending on the specific service category. The agency is looking for proposals to determine the budget and pricing structures. The contract period will span one year from the date of award. All questions regarding this solicitation must be submitted to the agency no later than June 26, 2026.