Agenda and Meeting Management System

The county is seeking a comprehensive agenda and meeting management system to modernize its processes and align with industry best practices. The agency needs to streamline workflows by implementing automated solutions for agenda management, meeting management, speaker appearance management, and vote management. Additionally, the system must provide public access to court agendas and meeting results, as well as integrated audio and video streaming. The project also requires a comprehensive assessment of the county's current identity and access management tools and processes. All work, including data processing, system development, support, and hosting, must be performed within the United States. While the performance of the work will be offsite, the county reserves the right to determine the appropriateness of online and remote work arrangements on a case-by-case basis. Bidders must be organizations based in the United States to be eligible for this opportunity. The county is requesting budget proposals for a contract period that will last for one year. Responses must be submitted digitally via email or through the designated online portal. The county will host a pre-bid meeting on June 3, 2026, to discuss the project requirements. Bidders must submit all questions regarding the solicitation no later than June 5, 2026. The county will evaluate proposals based on the requested comprehensive solutions and the budget proposals submitted by eligible vendors.