Community Center Needs Assessment Services

The Town of Brewster, Massachusetts is seeking a vendor to conduct a comprehensive community center needs assessment. The municipality needs to evaluate current and projected space and programming requirements for its council on aging and recreation department. This initiative aims to establish a prioritized framework of needs to guide future program development, design alternatives, and cost considerations without duplicating prior efforts. The scope of work requires benchmarking and an analysis of existing conditions, including a review of prior plans, policies, studies, and community input. The selected vendor must prepare a comparative benchmarking analysis of at least three community centers with similar usage goals. Additionally, the project involves implementing a targeted community and stakeholder engagement process to validate key assumptions, followed by sharing these findings with stakeholders before moving to conceptual design. The final phases of the project require the development of multiple conceptual design alternatives that reflect varying levels of program, scale, and cost. The vendor must also produce a facility program diagram outlining spaces, approximate floor areas, adjacency requirements, and special equipment needs. The town requires all work to be performed offsite by an onshore organization based in the United States. Bidders must submit their proposals digitally via email or online, and the town is currently looking for proposal pricing rather than providing a set budget. The town has scheduled a pre-bid meeting for June 3, 2026. Evaluation will be based on the submitted proposals that address all requested assessment, engagement, and conceptual design services.