Affordable Care Act Mandatory Employer Reporting Services

The Loudoun County government authority in Leesburg, Virginia requires a vendor to provide Affordable Care Act mandatory employer reporting services. The agency is seeking an online tool to assist in administering varying measurement, administrative, and stability periods, while tracking eligibility status for new and current employees. This system must identify potential noncompliance issues on a real-time basis and provide trending information to predict areas of risk. The scope of work covers collecting and maintaining enrollment data for employees and eligible dependents from the county's HRIS and third-party administrators. The selected provider must analyze this data, assign correct codes, and provide ongoing data maintenance, appeals support, and administration. Additionally, the project requires dedicated account management and the assignment of an implementation leader to manage the setup process and coordinate communications with county staff. Eligible bidders must be onshore organizations based in the United States. The agency expects the performance of the work to take place offsite. Bidders must submit their proposals digitally via email or through an online portal, and the agency is currently looking for proposal pricing to establish the budget. The contract period will run for two years. The agency has scheduled an optional pre-bid conference for June 8, 2026. Bidders must submit all questions regarding this opportunity no later than June 10, 2026.