RFI for Digital Asset Management System

The issuing agency is seeking information on a Digital Asset Management system to serve as a centralized, authoritative repository for images, video, graphic design files, and documents. The agency needs a solution that stores, organizes, and retrieves files efficiently while preventing the overwriting of existing files through version control and duplicate detection. The system must allow administrators to define access levels for sharing curated groups, folders, or individual assets with internal and external users through a secured, custom interface. The requested scope of work covers robust user management and enhanced security features to control who can access, edit, or distribute assets to protect copyright and ensure licensing compliance. The agency requires advanced searchability with filtering options for date modified, clip length, file orientation, and customizable metadata tags, alongside the ability to print, share, and download assets individually or in bulk. The system must integrate with desktop tools such as Adobe Photoshop and Canva, and it should utilize graduated artificial intelligence functionalities to automate repetitive tasks, generate metadata, and enhance asset recognition. Bidders must perform all work offsite and must be located onshore within Canada. The agency accepts digital submissions of the response via email or through their online portal. The agency is looking for proposals to determine the budget for this project, and no specific key dates are provided in the request.