Robotic Book Scanning System

The government authority located in Castleton-on-Hudson, New York, is seeking a robotic book scanning system to modernize its law library. This system will digitize bound appellate court records and other legal materials that law firms, government agencies, researchers, and the public regularly request. The agency requires a high-volume, non-destructive digitization solution that does not require disbanding, cutting, or altering the original volumes. The requested system must feature a robotic or automated page-turning system capable of scanning up to 2,890 pages per hour under production conditions. The scope of work covers batch scanning, workflow management, image processing, de-skewing, cropping, de-warping, quality control review, metadata capture, and export capabilities to network storage locations. Hardware requirements include dual high-resolution digital cameras of at least 25 megapixels per camera, optical-grade lenses for archival reproduction, true optical resolution of at least 300 ppi, and simultaneous dual-page capture capability. Bidders must perform all work onsite and must be located onshore within the United States. The agency is looking for budget proposals for a contract period that will last for one year. Bidders must submit all questions no later than June 16, 2026, and the final response can be submitted digitally via email or online.