RFI for Student Records Management and Fulfilment Platform

The issuing agency is seeking information to identify a student records management and fulfillment platform. The agency aims to centralize and modernize historical student records management while improving records retrieval, retention, security, compliance, and fulfillment processes. The requested solution must address migrating records from legacy systems, importing large quantities of PDFs, digitizing physical paper records, and indexing records into searchable formats. The scope of work covers long-term archival and retention support, optical character recognition functionality, metadata tagging, and the ability to separate and categorize records. The agency also requires a workflow for transcript and records requests, audit logging, records tracking, and search capabilities. Respondents must provide details on typical implementation timelines, training and onboarding processes, software licensing costs, data migration services, and paper digitization pricing. Only onshore organizations based in the United States are eligible to participate in this market research effort. The performance of all contracted work must occur offsite. Respondents must submit their information digitally via email or through an online portal, and the agency is looking for proposal pricing to understand the budget requirements. All questions regarding this request for information must be submitted no later than June 17, 2026.