Online Activities Registration System

The agency is seeking an online activities registration system to manage program enrollments and facility bookings across more than 250 different geographic locations. The system must solve the challenge of coordinating complex participant data, scheduling, and transactions by providing robust household management and integrated point of sale capabilities. The project covers account management, automated scheduling with conflict prevention, and secure document upload for items like birth certificates and residency proofs. The requested scope of work requires the system to support multi-household membership for individual participants and enforce primary and secondary guardian roles for minors. It must also provide real-time personalized calendars for users and maintain a permanent, searchable history of all past registered activities. For payment processing, the system must handle both online eCommerce transactions and PCI-compliant, in-person staff transactions using cash, checks, and major payment cards. Only onshore organizations based in the United States are eligible to bid on this opportunity. The selected vendor must perform all work offsite at the vendor's own office location. The agency is looking for proposals to determine the budget for this project. The agency has scheduled a mandatory pre-proposal meeting for June 16, 2026. Bidders must submit all questions regarding this opportunity no later than July 10, 2026. Evaluation criteria will be based on the submitted proposals that address all the outlined system requirements.