RFI for Commercial Off-the-Shelf (COTS) Electronic Records Management (ERM) System

The agency is conducting market research to identify commercial off-the-shelf electronic records management systems. This initiative aims to solve the challenge of centralizing, managing, and ensuring the long-term accessibility and integrity of electronic records. The agency requires a solution that preserves the authenticity, reliability, integrity, and usability of these records over time, particularly during data migrations or system upgrades. The scope of work covers electronic records residing on local drives, individual staff computers, and SharePoint files. Performance of the requested work can take place either onsite or offsite. Eligible respondents must be onshore organizations based in the United States. The agency is currently looking for proposals to determine the budget and financial feasibility of the system. Evaluation criteria will focus on the capability of the commercial off-the-shelf system to meet the specified electronic records management needs. Key dates and specific deadlines are not detailed in the current market research request.