Cloud-Based Turnkey Asset Management System

The agency is seeking a cloud-based turnkey Enterprise Asset Management system to replace or upgrade its current processes. The project requires software licensing, configuration, implementation, data migration, integration services, training, documentation, and ongoing technical support. The agency needs to solve the challenge of tracking assets, managing work orders, scheduling preventive maintenance, and controlling inventory and procurement within a single, unified system. The scope of work covers a fully configured and tested system that includes asset capitalization and depreciation according to user-defined rules. The system must manage work orders, configure preventive and predictive maintenance schedules, track inventory quantities and locations, and handle procurement workflows with hierarchical approvals. The agency also requires robust reporting dashboards, integration with existing fuel and mileage tracking software called EKOS, and compatibility with future finance tools. The selected vendor must perform all work onsite and must be an onshore, United States organization. The agency requires a detailed implementation plan, comprehensive role-based training for various staff groups, and validated data migration of all historical assets, work orders, and financial documents. The agency is looking for proposals to determine the budget, and the resulting contract will span a five-year period. Bidders must submit all questions regarding this opportunity no later than June 12, 2026. The agency will hold a pre-bid meeting on June 8, 2026, to discuss the project requirements. Bidders can submit their final responses digitally via email or through an online portal.