RFI for Digital Asset Management System

The agency is seeking a Digital Asset Management system to serve as a centralized repository for digital assets, including images, video, graphic design files, and documents. This solution must store, organize, and retrieve files efficiently from a single authoritative source while preventing the overwriting of existing files through version control and duplicate detection. The system must allow administrators to define access levels for sharing assets and metadata, either as curated groups or at the individual asset level, with both internal and external users. The project covers the implementation of a secure, custom interface that presents assets to varying user groups and facilitates secure sharing with external collaborators. The requested system must feature robust user management and enhanced security controls to protect copyright and ensure compliance with licensing agreements. Key functional requirements include bulk printing, sharing, and downloading, integration with desktop tools like Adobe Photoshop and Canva, and the graduated use of artificial intelligence tools to automate tagging, metadata generation, and workflows. Bidders must perform all work offsite and must be located onshore within Canada. The agency is accepting digital submissions for this Request for Information via email or online. The agency is currently looking for proposals to determine the budget and has not disclosed a specific funding limit or key procurement dates in the initial request.