Affordable Care Act Mandatory Employer Reporting Services

The Loudoun County government authority in Leesburg, Virginia requires Affordable Care Act mandatory employer reporting services to manage employee eligibility and compliance. The agency is seeking an online tool to assist in administering varying measurement, administrative, and stability periods while tracking eligibility status for new and current employees. This system must identify potential noncompliance issues on a real-time basis and provide trending information to predict areas of risk. The scope of work covers collecting and maintaining enrollment data for employees and eligible dependents from the county's HRIS and third-party administrators. The selected contractor must analyze this data, assign correct codes, and provide ongoing data maintenance, appeals support, and administration. Additionally, the project requires dedicated account management, communication support, and an assigned implementation leader to coordinate member communications with county staff. Only organizations based in the United States are eligible to bid on this opportunity. The contractor will perform all work offsite over a contract period of two years. Bidders must submit their proposals digitally via email or through an online portal, and the agency is currently open to proposed budgets. The agency will host an optional pre-bid conference on June 8, 2026, to address initial inquiries. Bidders must submit all questions regarding the solicitation no later than June 10, 2026. The evaluation will be based on the submitted proposals, though the agency has not disclosed specific weighted evaluation criteria in the initial announcement.