Lease Management and Accounting Solution

The issuing agency is seeking a vendor to provide and implement a cloud-based lease management and accounting solution. The agency needs to solve the challenges of manual data entry, reporting inaccuracies, and inefficient tracking of critical lease data. This platform must offer intuitive, user-friendly functionality to enhance staff productivity and adoption while minimizing the risk of data errors. The scope of work covers deploying a cloud-based solution that integrates with institutional Single Sign-On authentication and includes disaster recovery and business continuity capabilities. The system must enable automated tracking and reporting of key lease terms, critical dates, financial obligations, and space end-users. Additionally, the vendor must provide robust, customizable portfolio reporting and analytics that end-users can easily develop, alongside clear maintenance schedules, version control, and communication processes for system updates. Eligibility is strictly limited to onshore organizations based in the United States. The agency requires the performance of all work to be conducted offsite. Bidders must submit their proposals digitally via email or through the designated online portal. The agency is looking for proposals to determine the budget and has established specific service level expectations for uptime, performance, and support. Evaluation criteria will focus on the system's ability to ensure data and financial accuracy, compliance with institutional and regulatory requirements, and the robustness of the infrastructure. The key deadline for this opportunity requires all questions to be submitted no later than June 3, 2026.