Cloud-Based Statewide Vision Screening Data Collection Solution

The Texas government authority is seeking a ready-made, cloud-based Software-as-a-Service solution for collecting and reporting student vision screening data across public schools in the state. The agency needs this system to standardize testing, track individual student results, notify families about necessary follow-ups, and generate required annual reports. This initiative aims to improve student success by establishing a secure, centralized repository for all vision screening records. The requested scope of work covers a vision screening application that enforces the completion of a pre-screen checklist before any screening begins. The system must feature nurse-centric interfaces optimized for rapid data entry, including batch screening for classrooms and roster-based workflows. Additionally, the solution must integrate a Student Data System Unique ID application to ensure accurate student identification, eliminate duplicate records, and support consistent statewide reporting. The system must track and report specific metrics to meet all state vision screening rules. These metrics include the total number of individuals screened, the number screened with corrective devices, the screening method used, the number of failures, and the number of referrals for professional examinations. The software must also track students who transfer out before receiving professional exam results, as well as the professional examination outcomes indicating either no detectable disorders or one or more screened disorders. Only onshore organizations based in the United States are eligible to bid on this opportunity. The selected vendor will perform all work offsite. The agency has not disclosed a specific budget and is looking for proposals to determine the cost. Bidders must submit all questions regarding this opportunity no later than July 2, 2026.