Cloud-Based Statewide Vision Screening Data Collection Solution

The Texas government authority is seeking a ready-made, cloud-based Software-as-a-Service solution for collecting and reporting student vision screening data across public schools. The agency needs this system to standardize testing, track individual student results, notify families about necessary follow-ups, and generate required annual reports. The ultimate goal of this statewide vision screening system is to improve student success by ensuring compliance with all state vision screening rules. The requested scope of work covers a centralized, secure cloud repository that enforces the completion of a pre-screen checklist before any screening begins. The system must feature nurse-centric interfaces designed for rapid data entry, including classroom batch screening and roster-based workflows. It must also integrate a Student Data System Unique ID application to ensure accurate student identification, eliminate duplicate records, and support consistent statewide reporting. The system must track and report specific data points, including the total number of individuals screened and whether they used corrective devices like glasses or contacts. The software must differentiate between instrument-based screeners and wall or electronic charts, while also tracking the number of students who did not pass, those referred for professional exams, and those who transferred out before results were received. Finally, the system must record professional examination results, categorizing them by whether they indicate no detectable disorders or one or more screened disorders. Eligibility is restricted to onshore organizations based in the United States. The agency requires the performance of all work to be conducted offsite. The agency has not disclosed a specific budget and is looking for proposals to determine the cost. Bidders must submit all questions regarding this opportunity no later than July 2, 2026.