5K Event Management and Timing Company Service

The agency is seeking a vendor to provide comprehensive 5K event management and timing services. The selected provider must establish and manage online race registration through platforms like Race Roster or RunSignUp, including configuring registration categories, pricing structures, and fundraising options. The scope also requires the vendor to maintain and update the event website content throughout the registration period. The project covers extensive venue coordination, including managing logistics, scheduling, and operational requirements with the selected venue. The vendor must develop venue layouts, event site maps, and coordinate all setup and breakdown activities. Additionally, the agency requires the vendor to manage participant communications before, during, and after the event by distributing informational emails and race instructions. The chosen provider must handle event promotion, community outreach, and submit event information to community calendars. The scope also includes administering online fundraising campaigns, drafting fundraising communications, and coordinating racecourse markings, signage, and cones. Finally, the vendor must develop course maps, traffic control layouts, and volunteer deployment plans. Eligible bidders must be onshore organizations based solely in the United States. The agency expects the performance of this work to occur offsite. The agency is currently looking for proposals to determine the budget, and the source document does not specify key dates or evaluation criteria.