Lodging Rooms, Meals, Audio Visual, and Meeting Space Service

The government authority in Chama, New Mexico, is seeking a vendor to provide lodging rooms, meals, audio visual services, and meeting spaces for an upcoming event. The agency requires an online booking service or a group-specific room block code for lodging reservations. The selected provider must equip each meeting room with a presenter lectern or table setup, high-speed wireless internet, and a high-quality sound system featuring wireless microphones. The scope of work includes providing light refreshments for breaks and one luncheon for all participants on each day of the event. The agency also requires dedicated spaces for five to ten exhibitor tables in a pre-function or foyer space adjacent to the main meeting rooms throughout the duration of the conference. All performance of the work will take place offsite at the vendor-provided facility in Chama, New Mexico. Bidders must be onshore organizations based in the United States to be eligible for this opportunity. The agency has not disclosed a specific budget and is looking for proposals to determine the cost. The source document does not contain evaluation criteria or key dates for this procurement.