Agenda and Minutes Software

The agency is seeking a vendor to provide a comprehensive agenda and minutes software system. The project aims to solve administrative inefficiencies by implementing a platform with robust project management, environment management, and data migration tools. The selected vendor must deliver a high-level narrative of the software's key functionalities and differentiators, along with a detailed work plan and graphic timeline outlining all tasks required for completion. The scope of work requires a narrative of the software development lifecycle, detailing how customizations are incorporated into the base product, testing procedures, maintenance, and secure coding practices. The agency also requires descriptions of the system's approach to application programming interfaces, code management, cyber security incident response, and software maintenance and support services. To ensure stable ongoing support, the agency is requesting information on the average timeframe that individual account managers remain assigned to their clients. Bidders must be onshore organizations based solely in the United States to be eligible for this opportunity. The performance of the contract work can be conducted either onsite or offsite. The agency will disqualify any proposals that utilize generative artificial intelligence systems. The agency is evaluating proposals for a contract period that will span five years. While the agency has not disclosed a specific budget, it is actively looking for proposals to determine the cost. Bidders must submit all questions regarding this opportunity no later than June 18, 2026.