Commencements, Convocations and Other Events AV Services

The University of Wisconsin-Stevens Point is seeking a vendor to provide audio-visual services for commencements, convocations, and other major events in Wisconsin. The agency needs to solve the technical and logistical challenges of staging large-scale academic ceremonies, including spring and winter commencements, a chancellor inauguration ceremony, and a board of regents meeting. The scope of work requires onsite performance for all events, with the agency providing the stage and a one-hundred-amp, three-phase power source with lugs on the southeast wall. For the 2026 convocation and pointers week activities, the agency requires a twelve-thousand-lumen LCD laser projector with flyware for front projection, a nine-by-sixteen-foot front projection video screen with flyware, and a minimum fifty-two-foot-wide front-of-house truss with hoists and rigging hardware. The vendor must provide audio and video connections with a video switch for computer or tablet devices both on the stage and at the tech table. The vendor must also supply over one hundred feet of feeder cable and ADA-compliant cable ramps to cross the overhead door and any other doorways. For the spring and winter commencements, the requested services cover meetings, setup, draping, skirting, miscellaneous logistics, video, lighting, and audio or sound systems. To be eligible for this opportunity, bidders must be onshore organizations based solely in the United States. The agency is currently looking for proposals to determine the budget, and specific evaluation criteria and key dates are not detailed in the initial solicitation.