Program Management, Grant Administration and Coordination Services

The Medford, Oregon government authority is seeking a vendor to provide comprehensive wildfire grant administration and program management services. The agency needs to manage wildfire mitigation efforts, coordinate with landowners, and oversee contractors while ensuring strict grant compliance. This initiative aims to solve the administrative, regulatory, and coordination challenges associated with large-scale wildfire fuel mitigation projects. The scope of work covers developing a detailed project management plan, tracking schedules, and managing project milestones. The selected vendor must assist the agency with the procurement of fuel mitigation contractors and oversee their performance in the field. Additionally, the work includes tracking environmental conditions, ensuring permit compliance, and developing a public outreach plan to engage property owners, adjacent residents, and community stakeholders. The vendor must manage landowner coordination, secure access agreements, and provide onsite field implementation support. The agency also requires the establishment of a documentation protocol and robust financial management to track all project costs. Only USA-based organizations are eligible to bid on this opportunity, and the performance of the work must occur onsite in Medford, Oregon. The agency is currently looking for proposals to determine the budget and cost structure for these services. Bidders must submit all questions regarding this opportunity no later than June 19, 2026. The agency will evaluate proposals based on the bidder's ability to fulfill the comprehensive management, compliance, and coordination requirements outlined in the request.