Travel Week Service

The government authority located in Washington, DC is seeking a vendor to plan, manage, and execute Travel Week Latin America 2027. This multi-day, multi-track trade and media event will bring together travel exhibitors and Latin American buyers, media, and travel agents. The event will take place from March 13 to 18, 2027, at a single host venue in Panama. The agency requires a structured assessment of the city against a host city framework, along with recommended site visits and venue evaluations for two candidate cities. The scope of work covers platform configuration using Cvent or an equivalent system, full delegate management across all audience segments, and visa support as needed. The selected vendor must handle all delegate communications in English, Spanish, and Portuguese, and develop both an event microsite and a mobile app. The project requires simultaneous interpretation in Spanish and Portuguese for plenary sessions, as well as sourcing interpreters for one-on-one meetings. The vendor must manage hotel and venue contracting, which includes negotiating preferential room block rates for a 585-room-night block at a four-plus Diamond, full-service property with self-contained meeting space. Responsibility also spans all logistics, vendor management, hosted travel coordination, multilingual communications, on-site delivery, a delegate satisfaction survey, and post-event reporting. Only onshore organizations based in the United States are eligible to bid on this opportunity. The contract period will run for one year, and the performance of the work will take place offsite. Bidders can submit their responses digitally via email or online. The agency has signaled a budget of up to 450,000 USD for this initiative.