Cloud-Based Digital Preservation Software

The library is seeking a vendor to provide a cloud-based Digital Preservation System to support the long-term management, preservation, and access of its digital collections. The agency needs to steward digital content in a way that ensures authenticity, reliability, and ongoing access over time while streamlining staff workflows. The desired solution must combine a software-as-a-service management platform with a preservation storage environment to support the full lifecycle of digital content, including ingest, management, preservation, and access. The requested system must manage and preserve digital content using a combination of locally managed storage and cloud services, utilizing largely open-source tools for functions such as virus checking, disk imaging, file characterization, fixity verification, and metadata extraction. The agency requires management documentation, including checksums, manifests, and PREMIS metadata, to be stored largely as XML, TXT, and PDF files in managed storage. To ensure integrity and authenticity, the system must perform scheduled fixity checking, automated repair from replicated copies, and full audit logging with preservation metadata. The scope of work includes supporting complex digital objects with persistent identifiers and preserving structures, versions, and relationships between components. The agency requires system independence and exit options through application-independent storage structures, batch export capabilities for content and metadata, and software escrow. The system must also enable secure, scalable ingest with virus checking, quarantine, retention of bitstreams and essential context, ingest reporting with issue flagging, and Single Sign-On compatibility. Only onshore organizations based in the United States are eligible to bid on this opportunity. The selected vendor must perform all work offsite, and the agency will accept proposal submissions digitally via email or online. The agency is looking for proposals to determine the budget, and bidders must submit all questions no later than June 19, 2026.