2027 Apprenticeship Conference Service

The government authority in Austin, Texas is seeking a vendor to provide conference services for the 2027 apprenticeship conference. The agency needs to secure meeting space, food and beverage services, and sleeping rooms to host the event. The required schedule spans a two-half day and one full day conference, with setup occurring on Monday and Tuesday, and the conference sessions running from Wednesday afternoon through Friday morning. The scope of work requires one carpeted general session room with a capacity for up to three hundred and fifty people seated in crescent rounds of eight seats per table, complete with linens and chairs. The agency also requires four carpeted breakout rooms, with each room holding a capacity of up to one hundred twenty-five people in a classroom setup. Additionally, the vendor must provide sleeping rooms on the premises, preferably located close to the conference meeting rooms. Attendees will reserve and pay for their own sleeping rooms via a web link, while staff and suites blocks will be managed through a rooming list and billed directly to the agency. Only onshore organizations based in the United States are eligible to bid on this opportunity. The performance of all contracted work must take place onsite at the venue. The agency is currently looking for proposals and has not disclosed a specific budget. Bidders must submit any questions regarding this opportunity no later than June 22, 2026. Final responses can be submitted digitally to the agency via email or through their online portal.