Creative Event Facilitation Partner Service

The City is seeking a creative event facilitation partner to re-imagine and facilitate its ninth annual festival into a multi-day destination event featuring a mix of monetized and free attractions. The selected partner must develop a cohesive festival concept and site plan, alongside developing and managing ticketed experiences that may include live entertainment such as music and comedy. Additionally, the scope of work requires creating a strategy to integrate downtown businesses into the festival, designing a programming schedule to maintain consistent energy and visitor movement, and providing wayfinding support to downtown and offsite parking options. The partner is responsible for the design and printing of all physical event collateral, including signage, posters, and attraction or experience materials. The agency also requires the development of contingency plans for weather, crowd management, and safety, as well as load-in and load-out coordination, which includes hiring laborers for the festival. The City will lead the marketing efforts, requiring only limited support from the contracted partner. Eligible bidders must be onshore organizations based in the United States. The agency allows the performance of the work to be conducted offsite. Bidders may submit their proposals digitally via email or through an online portal, and the agency is currently looking for proposals to establish the budget. All questions regarding this opportunity must be submitted no later than June 30, 2026.