Paper to Digital Document Scanning, Imaging, Indexing and Quality Control Services

The City is seeking a contractor to provide paper to digital document scanning, imaging, indexing, and quality control services. The agency needs to convert physical documents into non-proprietary electronic formats such as PDF, TIFF, JPEG, or XML to ensure access without specialized software. The project requires scanning at a minimum resolution of 300 dpi and converting multi-page physical documents into single electronic files with multiple digital images. The contractor must perform all work offsite at their own office premises. The selected vendor must collaborate with the City to establish file naming conventions, indexing schemes, and metadata fields for capture during the scanning process. The agency also requires the contractor to perform box and document tracking while files are in their custody and to provide transfer receipts to the City. Eligibility is limited to onshore organizations based in the United States. The City is currently looking for proposals to determine the budget for this project. Key dates include a non-mandatory informational meeting on July 1, 2026, and a deadline for submitting questions on July 7, 2026.