Grants Program Coordinator Services

The City of Pasadena Cultural Affairs Division in Pasadena, California is seeking a vendor to provide grants program coordinator services for a one-year contract period. The agency needs a coordinator to serve as a liaison between individual artists or arts organizations and the cultural affairs division. The selected coordinator will manage awardee relationships, communicate with awardees to ensure they meet grant funding requirements, and provide updates on the execution of grant-funded programs. The scope of work requires the vendor to assist in marketing grant opportunities via email, social media posts to arts groups, and city press releases. The coordinator must schedule and coordinate grant writing and Diversity, Equity, and Inclusion technical assistance workshops. Additionally, the coordinator will oversee the grants panel review of applications, track and aggregate panel scores, and develop content for the arts commission review. The agency requires the coordinator to maintain a database of awardees, including contact information and previous sponsorship history. Eligible bidders must perform the work onsite and must be located onshore within the United States. Bidders must submit their proposals digitally via email or online, and the agency is currently looking for budget proposals to determine the cost of services. All questions regarding this opportunity must be submitted no later than July 02, 2026.