High-Volume Data Processing, Printing, and Mailing Services

The government authority located in New York, NY is seeking high-volume data processing, printing, and mailing services to handle its regular production notices and correspondence. The agency needs to solve the challenge of efficiently processing large volumes of data and converting it into physical mailings. The selected contractor will receive data files via file transfer protocol to print, collate, burst, decollate, insert, nest, sort, bundle, and mail the documents. The scope of work requires quality-controlling print files for batch count and print quality before moving them to the finishing area. All notices must be printed in black ink on duplex 8.5 by 11-inch paper using three specific types of paper stock, which include regular pre-cut 20 lb. bond, 3 5/8 perforated pre-cut 20 lb. bond, and standard 20 lb. paper. The contractor must also collate, burst, decollate, and mail special correspondence jobs, including out-of-state letters and Sheriff letters. Eligibility is limited to onshore organizations based in the United States. The performance of the work can take place either onsite or offsite. The agency allows digital submission of proposals via email or online, and the contract period will span six years. The agency is looking for proposals to determine the budget for this project. Key dates include a pre-proposal conference scheduled for July 8, 2026. Bidders must submit all questions regarding this opportunity no later than July 17, 2026.