Grant Administration and Compliance Services

The City of Keystone Heights, Florida, is seeking a vendor to provide comprehensive grant administration, compliance, procurement support, reimbursement, reporting, monitoring, environmental coordination, labor standards compliance, closeout, and audit support services. The agency needs to solve the challenge of managing complex grant requirements and ensuring strict compliance across all funded projects. To achieve this, the agency requires the development of compliance calendars, budget tracking systems, grant administration procedures, and status dashboards. The scope of work covers procurement compliance support, which includes reviewing solicitations, contract documents, and federal flow-down clauses to ensure full and open competition. The selected vendor must also coordinate environmental documentation, manage equipment inventory logs, and review all project costs for allowability, allocability, and reasonableness. Additionally, the agency requires support for labor standards compliance, reimbursement eligibility documentation, and final grant closeout and audit processes. Eligible bidders must perform all work onshore within the United States, and the agency will permit the work to be conducted offsite. The agency is seeking proposals to establish the budget for these services. The contract period will span one year, and bidders must submit all questions regarding this opportunity no later than July 17, 2026.