Managed Print, Mailing and Document Systems Equipment Lease and Support Services

The Town of Monument, Colorado, is seeking a vendor to provide managed print, mailing, and document systems equipment leasing and support services. The agency requires a coordinated solution that minimizes disruption during transition while delivering equipment leasing, maintenance, consumables, implementation, and technical support. This initiative aims to streamline business printing, mailing, and document workflows across multiple municipal offices through a single, comprehensive management contract. The scope of work covers the delivery and ongoing support of specific equipment models, including various Sharp multifunction printers, a Canon ImagePROGRAF plotter, and a PostBase Vision stamp machine. The selected vendor must also support and maintain a Francotyp-Postalia envelope inserter and folder, along with several existing Brother, HP, and Konica Minolta printers stationed in administrative, police, finance, human resources, and fleet offices. All operations, maintenance, and support services must be performed onsite at the agency facilities in Monument, Colorado. Eligibility is restricted to onshore organizations based in the United States. The agency is establishing a contract period of three years for these services. While the agency has not disclosed a specific budget and is openly looking for proposals, bidders must submit any questions regarding the solicitation no later than July 14, 2026. Proposals must be submitted digitally via email or through the designated online portal.