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This RFP has expired (deadline Oct 13, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Healthcare RFPs.

HIV and AIDS Program Services

New YorkNew York, USADue Tuesday, October 13, 2026
Client
New York
RFP Number
MEDI-7976
Posted
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Category
Medical Services
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority in New York requires HIV and AIDS program services. The requested scope includes Emergency Financial Assistance, Oral Health Care, Medical Transportation, Medical Case Management, Psychosocial Support, Mental Health Services, Food and Meal Services, and Medical Nutrition Therapy. The performance of the work will be offsite. Eligibility is limited to onshore USA organizations only. All questions must be submitted no later than August 26, 2026. The buyer is looking for proposals.

Key solicitation details

AI-extracted from MEDI-7976/8-1- RFP - RWHAP Part A Services Tri-County Region 8.4.2026.pdf, MEDI-7976/16-9 - Attachment O - PHS Procurement Portal Asking a Question Instructions.pdf. Confirm against the original documents before bidding.

Public Health Solutions, on behalf of the NYC Department of Health and Mental Hygiene, is soliciting proposals for Ryan White HIV/AIDS Program (RWHAP) Part A services in the Tri-County Region. Services include financial assistance, oral health, transportation, case management, psychosocial support, mental health, food/meals, and medical nutrition therapy. Eligible respondents include qualified organizations capable of delivering these offsite services.

Issued by
Public Health Solutions
RFP Release Date
August 4, 2026
Questions submitted prior to date/time
August 12, 2026, at 5:00 pm ET
Pre-Proposal Conference Webinar
August 19, 2026, at 10:00 am ET
All question must be submitted no later than
August 26, 2026
Proposal Due Date
October 13, 2026, at 3:00 pm ET
Anticipated Subaward Notification
December 2026
Anticipated Subaward Start Date
March 1, 2027
How to submit
Electronic via the PHS Procurement Portal
Submission details
Proposals must be submitted digitally via the PHS Procurement Portal. Hard copies and email submissions will not be considered. Text font must be minimum Calibri 11-point, and tables/charts minimum 10-point.
Contract term
March 1, 2027, to February 28, 2029 (two budget periods)
Place of performance
Offsite / Tri-County Region, NY
Insurance and bonding
Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate; Comprehensive Business Automobile Liability of $1,000,000 per accident; Professional Liability of $1,000,000 per claim; Workers Compensation, Employers Liability, and Disability Benefits as required by law.
Funding
HRSA RWHAP Part A Emergency Relief Grant Program (Announcement HRSA-22-018, FAIN H8900015); federal requirements include 2 CFR 200 and 45 CFR 75

How proposals are evaluated

Organizational Experience25 points
Proposed Program Approach, Implementation, and Service Delivery25 points
Organizational Capacity, Staffing, and Qualifications25 points
Confidentiality, Privacy, and Data Security10 points
Program Monitoring and Evaluation, Data Management, and Reporting10 points
Budget Management5 points

Scope of work

  • Emergency Financial Assistance Services (SC1)
  • Oral Health Care Services (SC2)
  • Medical Transportation Services (SC3)
  • Medical Case Management Services (SC4)
  • Psychosocial Support Services (SC5)
  • Mental Health Services (SC6)
  • Food and Meal Services (SC7)
  • Medical Nutrition Therapy Services (SC8)

Minimum qualifications

  • Must be an onshore USA organization
  • Must have an active NYC PASSPort account
  • Must comply with HRSA/HAB National Monitoring Standards and RWHAP requirements
  • Category-specific applicants must possess applicable NYS licensure (Article 28, Article 31, or Integrated Outpatient Services)
  • Category-specific applicants must maintain valid Medicaid Provider Enrollment
  • Category-specific food service applicants must hold valid Food Service Establishment permits

Documents to include with the bid

  • Attachment A: Structured Proposal Form (MS Word)
  • Attachment B: Budget Form (MS Excel)
  • Attachment C: Organization and Program Information Summary (MS Excel)
  • Attachment D: Program Level and Agency Wide Organizational Charts
  • Attachment E: Curricula Vitae or Resumes of Key Staff
  • Attachment F: Co-Location MOUs or Linkage Agreements
  • Attachment G: Board of Directors Statement
  • Attachment H: PHS Subrecipient Risk Assessment Questionnaire
  • Attachment J: IRS 501(c)(3) Determination Letter
  • Attachment K: NYS Certificate of Incorporation

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