Copier Fleet Program Lease and Maintenance Service

Reno County, Kansas requires a vendor to provide lease and maintenance services for a 38-unit copier fleet program across 18 departments. The required scope includes 20 color copiers with various configurations, 14 black and white copiers with various configurations, three black and white desktop units, and one color desktop unit. All units except the four desktop units must have fax and scanning capabilities, and seven black and white copiers must perform color scanning. The color desktop unit must be comparable to the Kyocera M3145idn in intended desktop use, footprint, functionality, and ease of operation. The vendor must deliver detailed monthly billing broken down by individual copier costs, including lease fees, maintenance fees, and meter readings. Reno County prefers a straight click charge for maintenance and free toner supplies. Work may occur onsite or offsite. Only USA organizations are eligible. The county issued the request on August 19, 2026, and sets the proposal deadline for 4:00 p.m. on September 14, 2026.