Cloud-Hosted Permit, License and Asset Management System

North DakotaNorth Dakota, USADue Tuesday, October 6, 2026

Client: North Dakota
RFP Number: SW-110780
Posted: —
Category: Software, System and Application
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The City seeks a secure, enterprise-grade, cloud-hosted Software-as-a-Service platform to support permitting, licensing, inspections, code enforcement, and regulatory workflows across multiple departments. The buyer requires full-featured mobile access for field staff, featuring offline capabilities, photo capture, annotation, GIS workflows, and real-time synchronization. The requested software must natively integrate with the City's ESRI GIS environment, including ArcGIS Online. Additionally, the City accepts solutions that support enterprise asset management and work order management as integrated components or as interoperable standalone systems. The solution replaces fragmented legacy systems and manual processes. Eligibility limits participation to onshore USA organizations, and contractors will perform the work offsite. The buyer asks bidders to submit proposals to establish the budget. The provided text contains no key-date or evaluation details.

Key solicitation details

AI-extracted from SW 110780 2026 03 06 10 06 42 suS2h o1M2n z6Vaz.pdf. Confirm against the original documents before bidding.

The City of Bismarck is seeking proposals for a comprehensive, cloud-hosted software solution to support permitting, licensing, inspections, code enforcement, and related regulatory workflows across multiple City departments. Optional enterprise asset and work order management solutions may also be included. Bidding is restricted to onshore USA organizations.

Issued by: City of Bismarck
RFP Issued: February 25th, 2026
Deadline for Questions: March 20th, 2026 at 5:00 p.m. CST
Date Questions will be answered through and addendum posted on the city website: March 27th, 2026 at 5:00 p.m. CST
Proposal Deadline: April 10th, 2026 at 5:00 p.m. CST
Firm interviews and evaluation period: April 20th – April 25th, 2026
Selection of proposal by City Commission: May 12th, 2026
How to submit: Electronic email and physical hard copy
Submission details: Submitted as computer files in pdf format and 1 physical copy sent to Rachele Hall, Senior Systems Analyst, P.O. Box 5503, 221 N 5th, Bismarck ND 58501.
Estimated value: No fixed budget; proposers must submit an estimated total budget and realistic total cost of ownership.
Place of performance: Offsite

How proposals are evaluated

Vendor Qualifications and Experience	10 %
System Usability and User Experience	10 %
Technical Architecture and Platform Requirements	10 %
Core Permitting and Licensing Workflows	10 %
Mobile Capabilities and Field Operations	10%
Security, Compliance, and Data Governance	10 %
Reporting, Analytics, and Data Management	10 %
System Demonstrations	10 %
Cost Proposal	10 %

Scope of work

Cloud-hosted Permit and Licensing system Software-as-a-Service platform
Optional enterprise Asset Management and Work Order Management system
Mobile application supporting field operations, offline functionality, photo capture, and GIS workflows
Public-facing online customer portal for applications, status tracking, scheduling, and payments
Native integration with City ESRI GIS environment including ArcGIS Online
Integrations with state databases, financial ERP, utility billing, and document management systems
Configurable logic-based workflows, dynamic pricing, and automated renewals
Ad hoc reporting tools and configurable dashboards

Minimum qualifications

Onshore (USA Organization Only)

Documents to include with the bid

Company Profile and Qualifications
Departmental Functionality and Requirements
System Demonstration materials and presentations
Pricing and Cost Proposal including an Itemized Budget

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Aug 26, 2026